Mission Indy Privacy Policy
Effective Date: October 09, 2026
Last Updated: October 09, 2026
Mission Indy (“Mission Indy,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website, complete forms, register for programs or events, apply for an internship, make a donation, submit a payment, or communicate with us.
Mission Indy is a nonprofit organization recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code.
By using our website or providing information to us, you acknowledge the practices described in this Privacy Policy, subject to any consent or other rights required by applicable law.
1. Information We Collect
We may collect the following categories of information, depending on how you interact with Mission Indy.
A. Personal Information You Provide
Information you voluntarily submit may include:
Contact information: Name, mailing address, email address, telephone number, and other contact details.
Program and event registration information: Church or organization affiliation, group leader information, participant names, registration details, program preferences, and other information needed to coordinate participation.
Internship application information: Contact details, education, experience, skills, references, application responses, and other information you choose to provide when applying for an internship.
Donation information: Donor name, contact information, donation amount, designation, recurring donation preferences, and transaction details.
Payment information: Billing details, payment status, transaction identifiers, and related records. Payment card information may be collected and processed directly by a third-party payment processor.
Communications: Information you provide when contacting us, requesting information, completing surveys, or communicating with our staff.
Consent records: Records of your communication preferences and consent to receive email, text messages, or other communications where applicable.
Please provide only information that is reasonably necessary for your interaction with Mission Indy.
B. Information Collected Automatically
When you visit our website, certain information may be collected automatically, including:
Internet Protocol (IP) address;
Browser type and operating system;
Device information;
Pages visited and links clicked;
Date, time, and duration of website visits;
Referring website or traffic source; and
Website usage and interaction data.
This information helps us maintain website functionality, understand visitor engagement, troubleshoot technical issues, and improve our services.
C. Information from Third Parties
We may receive information from service providers, payment processors, registration platforms, partner organizations, or other third parties when necessary to administer donations, registrations, applications, communications, and related activities.
2. How We Use Your Information
Mission Indy may use personal information to:
Operate, maintain, and improve our website;
Respond to inquiries and provide requested information;
Process donations, payments, refunds, and related financial records;
Administer summer ministry programs, group registrations, and events;
Review internship applications and communicate with applicants;
Coordinate program participation and communicate important program details;
Send registration confirmations, invoices, receipts, reminders, and administrative updates;
Send newsletters, ministry updates, fundraising appeals, and other promotional communications when permitted;
Send text messages or other communications when you have provided the required consent;
Maintain organizational, accounting, and operational records;
Protect our website, users, staff, and organization against fraud, misuse, and security threats;
Comply with applicable laws, regulations, and legal obligations; and
Carry out other purposes disclosed to you when your information is collected or otherwise permitted by law.
We seek to use personal information only for legitimate organizational purposes consistent with this Privacy Policy.
3. How We Share Your Information
Mission Indy does not sell personal information in exchange for money. We may disclose personal information in the following circumstances.
A. Service Providers
We may share information with trusted third-party service providers that help us operate our website and organization. These providers may include:
GoHighLevel (GHL): Website hosting and functionality, forms, contact management, registration workflows, and communications, depending on the features we use.
Payment processors: Processing donations, registration fees, deposits, balances, and other payments.
Email and text messaging providers: Delivering requested communications and managing communication preferences.
Analytics and website technology providers: Measuring website performance and improving functionality.
Administrative and financial service providers: Supporting accounting, recordkeeping, and organizational operations.
These providers may process information on our behalf to provide their services, subject to applicable agreements and legal requirements.
B. Program Partners and Organizations
We may share information with a partner ministry, agency, church, or other organization when reasonably necessary to coordinate a program or event, facilitate a placement, communicate essential participant information, or fulfill a request you have made.
We will limit such disclosures to information reasonably necessary for the applicable purpose, subject to applicable law and any required consent.
C. Legal and Safety Requirements
We may disclose information when we reasonably believe disclosure is necessary to comply with applicable law, legal process, or a lawful government request; enforce our agreements; protect our rights or property; or help protect the safety of individuals and the public.
D. With Your Consent
We may share information for additional purposes when you direct us to do so or provide consent where required.
4. GoHighLevel and Other Third-Party Services
Mission Indy uses GoHighLevel (GHL) to support certain website and administrative functions. Depending on our configuration, GHL may process information submitted through our website forms, contact records, registration workflows, or communications systems.
We may also use third-party services to process payments, send communications, manage registrations, or provide analytics. These services may collect or process information according to their own privacy policies and applicable agreements.
Mission Indy does not control every privacy or security practice of third-party providers. We encourage you to review their privacy policies when interacting with their services.
For more information about GoHighLevel's privacy practices, visit: https://www.gohighlevel.com/privacy-policy
5. Cookies and Tracking Technologies
Our website and its service providers may use cookies, pixels, analytics tools, and similar technologies to:
Enable essential website functions;
Remember preferences and support form or registration functionality;
Understand how visitors use our website;
Measure website performance and traffic sources; and
Support marketing or advertising activities, if enabled.
The technologies used will depend on our website configuration and the third-party services integrated with it.
You can manage cookies through your browser settings. Some browsers also provide privacy signals or tracking controls. Disabling certain cookies may affect website functionality.
Where required by applicable law, we will provide appropriate notice and obtain consent or offer choices for nonessential cookies and tracking technologies.
6. Email and Text Message Communications
A. Email
If you provide your email address, we may send messages relating to your inquiry, registration, donation, internship application, payment, or participation in a program.
Where permitted by law, we may also send newsletters, ministry updates, and fundraising or promotional communications. You can unsubscribe from promotional emails by using the unsubscribe link included in the message. Unsubscribing from promotional communications will not necessarily stop essential administrative messages.
B. Text Messages
If Mission Indy offers text message communications and you provide the required consent, we may send messages relating to registrations, events, reminders, ministry updates, or other communications described when you opt in.
Message frequency may vary. Message and data rates may apply. Reply STOP to opt out and HELP for assistance, where supported by the messaging service.
Consent to receive marketing text messages is not a condition of making a donation or purchasing or registering for a program.
We do not sell your mobile phone number or share text messaging opt-in data or consent with third parties for their own marketing purposes. We may share information with service providers that deliver text messages on our behalf, as necessary to operate the messaging service.
7. Donations and Online Payments
When you make a donation or submit a payment through our website, your transaction may be processed by a third-party payment provider.
Mission Indy may receive transaction details such as your name, contact information, donation or payment amount, transaction date, payment status, and receipt information. Full payment card details may be handled by the payment processor rather than stored by Mission Indy.
We use transaction information to process payments, issue receipts, maintain financial records, administer recurring donations where applicable, and meet legal and accounting obligations.
Please review the privacy policy and terms of the applicable payment provider for information about its data practices.
8. Children's Privacy and Participant Information
Mission Indy programs and events may involve minors. We recognize the importance of protecting children's personal information.
Our website is not intended to encourage children under 13 to independently submit personal information without the involvement of a parent, legal guardian, or authorized adult where required by law.
Parents, guardians, and authorized group leaders should submit participant information only when they have the authority to do so and have obtained any necessary permissions.
We may collect information about minor participants when reasonably necessary to administer a program or event, communicate with responsible adults, coordinate participation, or address safety needs. Sensitive information should be collected only when necessary and through appropriate processes.
We do not knowingly collect personal information online from children under 13 without obtaining any consent or taking other steps required by applicable law. If you believe a child has provided personal information inappropriately, please contact us so we can review the matter.
9. How We Protect Your Information
Mission Indy uses reasonable administrative, technical, and organizational measures designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.
However, no website, electronic transmission, or data storage system can be guaranteed to be completely secure. We cannot guarantee absolute security of information submitted through our website or processed by third-party services.
You are encouraged to avoid submitting highly sensitive information through general website forms or email unless specifically requested through an appropriate process.
10. Data Retention
We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including administering programs, processing donations and payments, maintaining financial and organizational records, resolving disputes, enforcing agreements, and complying with legal obligations.
Retention periods may vary depending on the type of information, the nature of the relationship, applicable recordkeeping requirements, and operational needs.
When information is no longer reasonably necessary, we will take appropriate steps to delete it, destroy it, or otherwise dispose of it, subject to applicable law and legitimate recordkeeping requirements.
11. Your Privacy Choices and Rights
Depending on applicable law and the circumstances, you may have the right to:
Request access to certain personal information we maintain about you;
Request correction of inaccurate information;
Request deletion of certain personal information;
Withdraw consent where processing is based on consent;
Opt out of promotional email or text communications;
Request information about certain data practices; or
Exercise other privacy rights provided by applicable law.
To submit a privacy request, contact us using the information in Section 15. We may need to verify your identity before responding. Certain information may need to be retained to meet legal obligations, complete transactions, maintain financial records, or resolve disputes.
We will not unlawfully discriminate against you for exercising any privacy rights available to you.
12. External Links and Third-Party Websites
Our website may contain links to third-party websites, services, partner ministries, donation platforms, or registration tools. Those websites and services may have their own privacy policies and practices.
Mission Indy is not responsible for the privacy, security, or content practices of third-party websites that we do not control. We encourage you to review their privacy notices before submitting personal information.
13. Photography, Video, and Testimonials
Mission Indy may take photographs, record video, or collect testimonials during ministry programs, events, or other organizational activities.
The collection and use of identifiable images, recordings, and testimonials may be governed by separate photo releases, media permissions, participant agreements, or other notices. This Privacy Policy does not replace those documents or independently authorize every use of a person's image, voice, or testimonial.
Where required, Mission Indy will obtain appropriate permission or consent before using identifiable images or recordings, particularly those involving minors.
14. Changes to This Privacy Policy
Mission Indy may update this Privacy Policy from time to time to reflect changes in our website, services, data practices, or legal requirements.
When changes are made, we will update the “Last Updated” date above. Any additional notice or consent will be provided when required by applicable law.
We encourage you to review this Privacy Policy periodically.
15. Contact Us
If you have questions about this Privacy Policy, wish to submit a privacy request, or have concerns about how your information is handled, please contact:
Mission Indy
Mailing Address: 2020 North Girls School Road, Indianapolis, IN. 46214
Email: [email protected]
Phone: 317.423.3505
Website: www.missionindy.com
Please include enough information for us to understand and respond to your request. Do not include passwords, full payment card numbers, or other highly sensitive information in your initial inquiry.
This Privacy Policy is intended to describe Mission Indy's practices regarding personal information collected through its website and related services. It should be reviewed and customized to reflect the organization's actual technology configuration, data practices, and applicable legal requirements.